Export data for state reporting and manage export credits.

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What Is DAT Export?

DAT (Data Access Tool) export creates files for:

• Medicaid billing
• Waiver program reporting
• State compliance submissions
• ProviderOne integration

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Accessing DAT Export

1. Go to Reports → DAT Export
2. Select date range
3. Choose export options

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Export Process

Step 1: Select Date Range

Choose the billing period:

• Current month
• Previous month
• Custom range

Step 2: Review Data

System shows:

• Number of appointments
• Total billable units
• Any missing information

Step 3: Generate Export

1. Click Generate DAT File
2. System validates data
3. File downloads automatically

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Export File Format

File Contents

Field	Description
Client ID	State client identifier
Service Date	Date of service
Service Code	CE, SH, etc.
Units	15-minute units
Provider ID	Your provider number
Staff ID	Caregiver identifier

File Format

• Format: .dat or .csv
• Compatible with ProviderOne
• State-specific formatting

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Validation Checks

Before export, system verifies:

Check	Requirement
Client ID	State ID present
Service Date	Valid date
Units	Within limits
Provider ID	Your NPI/ID
Staff Credentials	Valid qualifications

Fixing Validation Errors

1. Review error list
2. Click on error to see details
3. Fix in source record
4. Re-run export

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Export Credits

What Are Credits?

Each DAT export uses credits:

• 1 credit = 1 export file
• Credits purchased in bundles
• Track usage and balance

Checking Balance

1. Go to DAT Export
2. See Credits Available in header
3. Or go to Settings → Billing

Purchasing Credits

1. Click Purchase Credits
2. Select bundle:
   • 10 credits
   • 25 credits
   • 50 credits
3. Complete payment
4. Credits added immediately

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Credit Bundles

Bundle	Credits	Price	Per Credit
Starter	10	$49	$4.90
Standard	25	$99	$3.96
Pro	50	$149	$2.98

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Export History

View Past Exports

1. Go to DAT Export → History
2. See all exports:
   • Date generated
   • Date range covered
   • Credits used
   • Download link

Re-downloading

Past exports available for 90 days:

1. Find in history
2. Click Download
3. Same file downloads

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Scheduled Exports

Set up automatic monthly exports:

Enabling Auto-Export

1. Go to DAT Export → Settings
2. Toggle Auto-Export on
3. Set: Day of month (e.g., 5th)
4. Email notification sent when ready

Auto-Export Requirements

• Sufficient credits
• All data validated
• No blocking errors

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Common Export Issues

Missing Client ID

State ID required for each client:

1. Go to client profile
2. Add State Client ID
3. Re-run export

Invalid Service Codes

Check service type mapping:

1. Go to Settings → DAT Export
2. Verify code mappings
3. Update if needed

Staff Credential Errors

Staff must have valid credentials:

1. Check staff documents
2. Verify certifications current
3. Update if needed

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State-Specific Settings

Configure for your state:

Washington State

1. Go to Settings → DAT Export
2. Select Washington
3. Enter:
   • Provider ID
   • NPI
   • Service region

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Tips

• Validate first — Fix errors before exporting
• Keep credits handy — Don't run out at month end
• Check monthly — Stay on top of submissions
• Save exports — Download backup copies

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Troubleshooting

Export button disabled

• Check credit balance
• Ensure date range selected
• Verify no blocking errors

File won't upload to state

• Check file format
• Verify state requirements
• Contact support for help

Credits not showing

• Check purchase completed
• Refresh page
• Contact billing support

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Related Articles

• Client Billing Reports — Billable hours
• DSHS Reports Overview — Other state reports
• Managing Service Units